Education

Every prospective student gets an answer, and every student gets follow-up

During enrollment season, hundreds of questions pour in on WhatsApp, social media and phone. Your AI agency responds instantly about programs, requirements, schedules and scholarships, books campus visits, guides the enrollment process and stays in touch with students and parents throughout the school year.

I want my AI agency for my school See plans

Schools, universities and courses● Online

Simulated sample conversation. Not a real customer.

What eats your time today

During enrollment season the admissions office can't keep up, and prospects choose the school that replied first.
The same questions about tuition, requirements, schedules and scholarships get answered hundreds of times.
Applicants start their application and abandon it because they're missing a document and nobody reminds them.
Parents and students miss payment deadlines, exam dates or events, and flood the front desk with calls.
There's no clear record of which students are at risk of dropping out until they've already withdrawn.

Your AI agents

Admissions advisor

Explains programs, formats, schedules, requirements and the admissions process; asks about the level, major or course of interest and start date.

Visits and sessions scheduler

Books campus tours, info sessions and admissions exams, with confirmation and reminders.

Enrollment guide

Walks applicants through submitting documents step by step, flags what's missing and sends deadline reminders until enrollment is complete.

Scholarship guidance

Explains the current types of scholarships and partnerships, their general requirements and application dates; the school's committee decides who receives them.

Student follow-up

Sends reminders about payments, exams and events, answers administrative questions and alerts academic coordinators when it spots signs a student may drop out.

Your customer journey, automated

Pick a stage to see what the AI does.

Lead capture

The prospective student or their family writes in from an ad, the website or social media, and the agent instantly responds with program information.

Qualification

Level or major of interest, format, intake term, previous school and interest in scholarships are recorded.

Visit and admissions

The agent books a tour, info session or admissions exam and sends reminders with what to bring.

Enrollment and scholarships

Follow-up on documents, the enrollment fee and scholarship applications, with deadline reminders.

Student follow-up

Throughout the term, the agent sends payment, exam and event reminders and routes absences or overdue balances to coordinators.

Re-enrollment and referrals

Students are invited to re-enroll on time, additional courses are offered and families are asked to refer others.

Included automations

Instant replies to prospective students from ads, the website, WhatsApp, Instagram, Facebook and phone.
Program brochure, curriculum and requirements sent based on the applicant's interest.
Booking of campus tours, info sessions or admissions exams with reminders.
Enrollment document checklist with alerts for missing items and deadlines.
Reminders for scholarship application windows and required documents.
Tuition reminders before the due date and an alert to the billing office if a balance is overdue.
Alert to coordinators when a student piles up absences or stops responding.
Re-enrollment campaign at the end of each term with an invitation to additional courses.

Data saved in your CRM

Level, major or course of interest
Format and intake term
Previous school and GPA
Scholarship interest and type requested
Documents submitted and pending
Stage: prospect, visit, admissions, enrolled, active student, graduate

Compliance and AI limits

Privacy notice in line with the LFPDPPP (Mexico's federal data privacy law); if the applicant is a minor, communication and data are handled with their parent or guardian.
The AI gives general scholarship information only; awards and percentages are decided exclusively by the institution's committee.
Clear, truthful information about tuition, fees and refunds, as required by PROFECO (Mexico's consumer protection agency) for private education services.
The AI does not share grades or academic information with third parties without authorization from the student or guardian.
WhatsApp and Instagram messaging follows Meta's policies, with approved templates and an option to stop receiving messages.

Integrations

WhatsApp Business, Instagram and Facebook Messenger
Website and ad forms
Google Calendar or Outlook for tours and exams
Email, SMS and a phone line with a voice agent
Payment gateway for enrollment fees and tuition

What we measure

First response time to prospective students
Prospects by program and source channel
Tours and exams booked and completed
Completed enrollments and scholarship applications
Re-enrollments and at-risk students supported

Frequently asked questions

Can the agent tell someone whether they got a scholarship?

No. It explains scholarship types, requirements and dates, and records the application. The decision and percentage are set by the school's committee.

Does it work for language schools or online courses?

Yes. It adapts to K-12 schools, universities, institutes, academies and online courses, using each one's language and processes.

Can it handle parents and students separately?

Yes. In the CRM each student can be linked to their guardians, and the agent sends each person the notices that apply to them.

What happens during peak enrollment season?

The agent handles many conversations at once, 24/7, so your admissions team can focus on tours, interviews and closing enrollments.

Does it connect to our student information system?

It can connect to systems that allow integration; if not, we work with periodic data imports. We review this during setup.

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